Where is the sync button on itunes
Syncing With iTunes
hello everyone and welcome to the class
this is david a cox the founder and CEO
of pcclassesonline.com we have a live
audience with us today and today we're
going to be talking about syncing your
stuff with itunes this is how you can
have things that are on your computer
whether it's music or photos movies etc
all sync with your iPhone iPod or iPad
now today is the Saturday class which is
when we always record our classes I have
already taught this class this past
Wednesday and when we did it then we did
it with an iPod and I just realized you
know what this class really does it
seems to teach better when I'm using a
little bit of a better device so we have
an iPad right here which I have just
restored so it's factory conditions it's
actually an iPad one remember those all
of those like four years ago but it
feels like it was 10 years ago so I'm
going to be teaching you today how to
sync your stuff with an iPad now as I
said we do have a live audience here
this live audience can interact with me
during the class they can ask questions
one things I want to throw out there
quickly to the live audience is if you
guys don't mind my asking are you for
your computer are you on a Mac or a PC
pretty much everything I'm going to go
over today is going to translate to both
Mac and PC except for one section which
I will go over in how to do it with both
I just always like to know who is the
majority with this audience here and it
is almost and I'm not even joking
it is almost entirely Mac so great
excellent
so let's get started here so of course
your gateway between your iDevice and
please understand I'm going to be
talking about the iPad today but
everything I teach you has it's the
exact same on the iPhone or an iPod
Touch or an older iPod so your gateway
is iTunes in this whole process so as I
said this is a restored iPad iPad one
I'm just going to hit continue here just
to get it rocking and rolling I had to
actually charge this device because the
battery had come
lately died before I did this now you'll
notice here we are in iTunes one of the
things I always like to do during our
live classes is I'd like to give you
guys a few extra tips even if it's maybe
just a little bit off topic because it
may help you one of the features that a
lot of people myself included really
missed about the most recent version of
iTunes is when you first go into it this
bar that you see on the left hand side
is gone so it'll actually look more like
that okay and to get to this screen can
be kind of a pain in the butt the way
you get out of it is you'll notice that
we have up here you know all of our
different file menu options go here
under view and there's an option under
view that says show sidebar adding that
feature back just makes all of this this
entire process so much easier so I
really strongly recommend that you do it
so if you look here on the left-hand
side of my screen in iTunes we have a
category here called devices and
appropriately we have our iPad called PC
classes on lines iPad and had a
incredible 21 percent battery life and
this is going to be where you're going
to tell iTunes exactly where it's going
to pull its information from now before
we can go into this what I want to do is
I want to show you how I do this myself
because here's the thing a lot of us
have a lot of music for example on our
computers do you need all of that music
with you at all times probably not so
what I want to do is show you what I do
personally and what I recommend to the
clients who I work with personally
one-on-one both individuals and
businesses so the idea is that when
you're traveling maybe when you're going
to the gym you're there's only really
some of that music that's on your
computer that you really would like to
have access to at all times and the
easiest way to organize this is to use
playlists now excuse me for just one
second here I'm going to actually delete
one playlist here which I use to teach
the other day so I can recreate it okay
so if you look at the top left of iTunes
here
at the top left we have the library and
under the library we have music movies
you may have a few other categories you
may not have all of those necessarily
depending on what you do but the most
important one is music of course so this
is where you're going to find all the
different songs that you have in your
computer at least the ones that are
organized into iTunes so the easiest way
to create a playlist is think about this
Apple uses a lot of psychology when
they're creating these different
programs if I said to you the words you
want to add a playlist what symbol do
you immediately think of add addition
plus okay and if you look at the bottom
left-hand corner of iTunes you'll see
here that we have a little plus symbol
for those of you who are on a Mac you
know that this is very consistent
through all the different programs on
the Mac so we're going to click on the
little plus symbol there's a couple of
different types of playlists you can
create here but the most important one
is just the first one which is a new
playlist now when you click on that it's
going to create a untitled playlist and
as you can see here at the top left of
iTunes you don't give me one second here
I'm actually going to make my cursor
just a little bit larger so that you
guys who are here live right now can see
this a little bit better I know that was
a request we got in last time okay so
when you click on text just like you
would in a folder or a document and you
highlight it as it is right now you can
type over it so I can call this playlist
whatever I want
and you saw the example I just deleted
which was called gym music so I'm now
going to recreate it so this is going to
be for music when I'm listening I'm at
the gym working out okay so currently
you see there's nothing here in this
list under gym music so what I'm going
to do is I have to tell I Tunes what is
going to go in there and to get back to
my music I have to go back here to the
top left hand corner of iTunes back to
the music library and at this point you
can go through here and you can drag
whatever content you want from this list
into gym music another quick question
for the live audience right now a few
people sounds like they lost my audio is
it back now
sounding good okay off to check that out
when we go into post-production
hopefully I won't have to recreate this
whole video now live classes so a quick
question for the audience here does
everyone know how to select multiple
items if one person says no I will go
over it so yes you know how to do select
multiple items okay I already see an O
so we're going to go over it really
quickly again the majority the people
here are Mac owners so I'm going to go
over for Mac just understand that when I
say the word command on a Mac if you
happen to be on a PC instead of the
command key on your keyboard you have a
key called control and that's what I
mean so anywhere on the computer
universally okay whether you're in the
mail program iTunes iPhoto doesn't make
a difference if I want to select random
objects and I want to do something to
all of them for example here if I want
to move this song and this song and this
song all into my playlist you would hold
the command key and click on each one of
them okay and you'll notice that as I do
that they all highlight that's only when
they're not in any we are you know
they're not in an order okay so now what
I would do is with those items
highlighted I can click and hold on any
one of them that's already highlighted
and I would drag them and drop them into
my playlist now here on the left hand
side called gym music now the
alternative way to do this is a list so
let's say I want to take this entire
album by the band fun great band I can
click on the first one hold the shift
key PC owners this part is identical and
now click on the last item and you'll
notice that everything in between is
highlighted so when you have a giant
list of items whether it's emails that
you want to clear out you would click on
the first hold the shift key click on
the last and then you in that case you
theoretically delete it in this case if
I want to bring all these in I would
drag them and again drop them right into
my playlist so you
can do this for as many playlists as you
want there is no limit to how many songs
you can have in any playlist so you can
go nuts when you're in the playlist
right now you can see here we have let
me add just a few more songs here so we
have a little bit better variety okay
I'm not really paying attention to what
I'm clicking on I'm just grabbing a
bunch of random songs okay and bringing
them on here you'll notice that they're
in the order that I just drag them into
this playlist but what if I want them
when I play them on my iPad or other
device what if I want them to play in a
very specific order well that's actually
very simple you can just drag these and
drop these into the position that you
want so for example let's say I want the
song we got the world by Icona pop to be
the very first song in my playlist all I
have to do is click drag it to the top
of the list and drop it there and it's
going to synchronize that way with my
device so you can do that too now as you
go and you start creating all of these
different playlists now's the part where
we're going to start to tell the
computer which of these playlists if not
all of them are we going to sync with
your device and to do that we need to go
back here on the left hand side and
iTunes it says devices and if you look
at the top of this window we have all
these different categories now you're
only going to see the categories based
on what your device supports so for
example if you're on an older iPod you
will not see ebooks and you will not see
TV shows if it's an older one but on
most of the new devices this is what
you're going to see so the first tab we
have here is the summary and this is
where you can kind of tell it the
different options for backing up and
syncing one of the options I want you to
pay attention to is this down here
towards the bottom under the category
options it says right here
sync with this iPad over Wi-Fi so what
that means is that as you make changes
to your different playlists you will not
necessarily have to have the device
plugged into your computer for those
changes to take effect okay so this is
as I said this is a
I pad that I'm using purely for
demonstration purposes I'm not going to
click it but for all of you I would
recommend it also you'll see here your
option for where your iPad backs up now
here's the thing for the most part I
tend to actually recommend the people
back up to their computer the reason
being is that iCloud backups take up a
lot of space
I can understand it in certain if you're
a business person if you do a lot of
traveling maybe without your computer
and if you drop your phone into a puddle
you can go into an Apple store buy a new
phone sign in with your iCloud data and
it comes right back otherwise by using
this option right here it just means
that in order to bring back your data
you're going to have to plug it into
your computer for me that's what I do
but all of you can choose what's best
for you now at the top here we're going
to now go into music which is in this
case the third category and you'll see
here we have a little box to check to
sync music now this computer again is
purely for demo purposes so while this
computer only has 118 songs many of you
are going to have a lot more than that
and just by checking this box this is
this bar you see at the very bottom is
going to completely fill up but that's
because you don't need all of the music
that's on your entire computer and if
you don't have a lot of music yes this
is definitely an option but I'm speaking
for the majority which is that most
people have more music than what will
fit onto an iPod or an iPad depending on
what size you have so what we're going
to do instead is we're going to switch
this option right here where it says
entire music library and instead we're
going to go to selected playlists
artists albums and genres now you can do
this however you want but again I'm
showing you the way that I do it and the
way that I recommend it for my clients
so now what I can do is you'll see here
under playlists we see the exact same
playlist as we have over here on the
left hand side so what I can do is just
simply check Jim music hit apply down
here at the bottom right hand corner of
iTunes and that's it it's going to sync
those changes now what happens if now
the
odhh I add music well it's going to all
those changes are going to synchronize
to my device including deleting so if I
delete a song from a playlist in iTunes
it's going to delete it from my iPad now
one thing I always like to make very
clear to people let's say I'm here back
in let's will apply those that's okay
let's say I'm here in this playlist
again called Chim music and you know
time goes on and I'm not so in love with
the song I love it by Icona pop anymore
well if I delete this song it is going
to give me a warning and I can I
recommend you check this do not ask me
again and get annoying what I want to
make very clear is when you delete a
song from a playlist you are not
deleting it from your computer you're
just deleting it from the playlist
essentially all the playlist is is a
reference file so it's saying oh this
song is also available here so adding a
ton of music to different playlists does
not add any additional storage to your
computer or rather take away storage
from your computer ok but it is going to
sync that change with my device so
that's music ok now what I want to do is
I want to talk about some of the other
features that a lot of people are
concerned with when it comes to syncing
data and probably the number one item
after music is photos now this is where
it gets to be a little bit different
between Mac owners and PC owners and
here's the big difference see on a Mac
it comes pre-installed with a lot of
different software that a PC does not
come with for example iPhoto iPhoto is
basically like a digital shoebox for
organizing all of your photos it's very
user friendly we have tons of classes on
iPhoto you can find them all of course
on our website but on a PC you don't
have that so on a Windows computer you
have a folder called
photos or pictures I can't remember
which and what you can do is create in
that folder different folders that you
can synchronize with iTunes but right
now I want to show you how to do it on a
Mac so let's go here into my iPhoto
library give me one second while I just
set this up again I
taught this same class a few days ago so
just like with photos a lot of us out
there have just tons and tons of photos
some of you may have thousands and
thousands of photos do you really need
all of them with you at all times
probably not again here's what I do of
my thousands of photos I have an album
that I created called my best work and I
just manually go through my library find
those photos and I create an album the
exact same way that you would do it in
iTunes I create another album maybe for
friends of photos of myself with my
friends so you can do as many of these
as you want so to create an album in
iPhoto here's how you do it first of all
make sure you're not clicked on any in
particular photo at this point you're
going to go to file at the very top left
of iPhoto and the very first option is
new album okay it's going to give you
this little warning because you have not
selected any photos don't worry about it
hit continue and just like we had in
iTunes we have an untitled album which
I'm now going to call my best shots and
hit enter to lock it in and now just go
back into photos this sound familiar
it's exactly the same method and you're
going to select whatever photos you want
that trick that I showed you earlier
about selecting multiple images also
applies in iPhoto and you can now drag
them and drop them into oops sorry let
go into that particular album create as
many albums as you want the only thing
to know with photos is obviously photos
to take up a decent amount of space so
you just have to make sure that when you
go to synchronize this with whatever
device you have that you have adequate
storage so make sure you have that so
we've done that we've created the album
and now I can just totally quit out of
iPhoto going now to sync it again iTunes
is the gateway from computer to the
device so now back here
iTunes that clicked on our device we go
back up here to the top and now we go to
photos and just like we had with music
we're going to click sync photos from
iPhoto now PC owners instead for you
this is what it would say it would say
sync photos from pictures which is just
a folder you can create subfolders and
then put those photos in that will do
basically the same thing that I've just
shown here on a Mac it's a little bit
more labor-intensive but it will do
basically the same thing and just like
we did here instead of syncing all of
the photos we're only going to do
selected albums okay so now you'll see
here we have that album that I created
called my best shots and again down at
the bottom right we have apply very very
simple to do now there's other things
that you can also synchronize with
something like an iPhone or an iPad such
as movies and TV shows now there's a
couple of different ways that you can do
this
see when you sync movies you can either
it can be a movie that you created
yourself using software like Final Cut
or iMovie but you can also sync other
types of movies let me give you a couple
of examples here let's say you are going
on a plane flight and you don't want to
have to watch you know old reruns of
Frasier while you're on the flight one
of the things I do when I travel is a
lot of times I will rent a movie through
iTunes sync it to my iPad and then I've
got all my entertainment waiting for me
for when I get on the flight here's how
you do that process what you're going to
do for that is you're going to actually
go up here into the iTunes Store okay
in the iTunes Store just like we had
when we're in the iPad you have
categories up here at the very top
almost almost the exact same categories
too and so here I can go into movies for
example now not every single movie are
you able to rent but most of them you
are and so let's say for example I want
to rent the movie frozen okay I can just
click on that and you'll see here there
are two options I can buy it for $20 who
buys move
more or I can just rent it for $5.99 and
that's the high-def version if you want
to save a dollar down here you'll see HD
and SD SD standard definition you can
save a dollar rented for five dollars
right there so when you click this
button here's how the the rental
situation works with iTunes it's really
important that you not start playing the
movie until you're ready to actually
watch it when you rent a movie through
iTunes you have 30 days to watch it but
once you start watching it you have 24
hours to finish it so again make sure if
you're going on a flight on Saturday and
it's Wednesday if you download it today
that's fine but don't play it because
then it's going to start the timer by
the time you get on the plane it's going
to Auto delete itself so you're not
going to be able to watch it okay so
when you do rent it it's going to go
into this category right here you see we
have movies at the top left of iTunes
and there's a whole bunch of different
categories here we have unwatched movies
home movies example would be you know
things that you have created an iMovie
or just a list which is probably the
easiest way to access it so just like we
would there we would go into the iPad go
up here to movies and we would tell it
to exactly what to sync now usually with
this if you have a few different movies
in your computer let's say you have
gotten into iMovie you may not want to
bring everything so in this case you can
just kind of there would be a list of
items here and you can just manually
check exactly what you want actually
what I would do is I would not check
this box here that says automatically
include that way you'll see each little
icon right here that represents every
project and just check it as you want to
sync it but obviously video takes up the
most space of anything on the iPad so
try to not put too too much on to your
device okay um TV shows basically same
thing a great little trick I've talked
quite a few of my clients with TV shows
is let's say you like HBO but you don't
want to pay for HBO one of the
little ways that you can get around it
is back here in the iTunes Store there's
something called a season pass where you
can let's see if I can find just a
shortcut let's just go back to the
generic TV shows if you go into the TV
shows part here you can scroll down and
you'll notice at the bottom right it
says premium cable you can actually get
a pass to one particular show so for
example let's say I'm really into the
show Game of Thrones okay but I don't
want to pay for HBO every single month
instead what you can do is you can pay
let's see how much this one goes for 38
bucks and every single time a new
episode comes out it will automatically
download to your computer and then if
you want you can transfer that onto
something like an iPad but it's
significantly less expensive than paying
for HBO
month after month after month after
month if this is the only show that you
care about now if you watch multiple
shows and you may be better off with
just buying HBO also other things that
you can sync our podcasts now podcasts
also you access through the store and a
podcast is similar to a radio program
although they do have some video
podcasts as well they kind of declined
as far as popularity goes in the last
few years for those of you who didn't
know this PC classes online actually
originally started off as a podcast
under the name of Tech Talk America you
can probably still find old episodes of
ours floating around out there in the
internet but for me it just didn't work
because you really can't teach
technology through audio only
but for shows like this American Life
for those of you in the United States I
think they have great storytelling that
they offer another great one is you know
the TED Talks they have an audio version
of it also freakanomics a very popular
one right now but these are all free all
podcasts are completely free and so you
can subscribe to them when a new episode
comes out it automatically downloads the
process of syncing it
to your device is the exact same up here
you have a category for podcasts now one
thing I do want to touch on is apps now
believe it or not apps I personally
don't recommend syncing and here's the
reason why most people when they go to
buy an app for their device will not buy
it on their computer so when you because
it's just easier to buy it from your
device you go into the App Store whether
it's on your phone or your iPad and you
just buy it there so syncing apps seems
to be I think it's kind of pointless
because here's the thing about all of
these different features when you buy
music when you buy a book when you buy a
movie a TV show music or now all you're
actually getting is a license and this
is something that actually came up
during the question segment last week
what happens if my device goes kaputski
okay what happens if I drop it in a
puddle if I don't have a backup of that
data well here's the thing when you buy
a license it's just it's a license you
can get it back and the way you can get
it back is you have to go here into the
iTunes Store click on this little house
icon you see at the top of iTunes that's
just kind of the home screen and if you
look over here on the right-hand side
under Quick Links second option down is
purchased so that will show you
everything you have ever purchased on
iTunes music movies TV shows apps etc
all of its there so if something ever
happens you can always go back and get
it
just a good thing to know one other
thing I do want to give a quick shout
out to again this may sound a little bit
off-topic but I think it's important for
people to know about I get questions
from people who they have like one of
those really you know the old-school
iPods with a click wheel and it's got
just tons and tons and tons of music and
then their computer breaks and they say
oh my god how do I get the music from my
iPod back to my computer here's the
thing iTunes only allows you to go one
way they allow you to go from your
computer to your iPod but not the
reverse the
reason why is it's combination of
licensing reasons and also fear of
hacking because otherwise if you could
do that I could say hey buddy come on
over to my house let me download all of
your music to my computer illegally of
course so what I'm about to show you
could it be theoretically misused of
course but as you all know I am anything
but the moral police the trick I want to
show you very quickly clips from when I
was teaching the other day the trick to
go in the reverse order is there's a
piece of software called
Sinuhe t sen UT i made by a company
called fading red comm the exact address
is fading f ad ing red.com slash Sanu t
which is spelled s e n u TI okay and
this is the way to reverse the order so
if you are in a crisis this is how you
do it it's a it's free to transfer a
thousand songs more than that $19 flat
flat rate so I was like to throw that
out there so that's basically how you
transfer this data back and forth I'm
just looking really quickly at the
questions that are coming in and seeing
if there's anything here that I want to
include in if there's anything one
including the recorded class Debra asked
a question I think I probably just
answered this about if you delete a
movie can you go back and retrieve it if
it's a movie that you purchased through
iTunes yes you can delete it when you're
done watching it and then at any point
in time go back into the iTunes store go
here to purchased and you'll be able to
see it I'm not going to go in there
right now because you'll all laugh when
you see what music I listen to but then
again you've all probably figured that
out so my musical taste is somewhere
between a teenybopper and a Broadway
baby does that say a lot yes it does
anyways so now that you've all lost all
respect for me let me end the class here
that's being recorded I'm going to go to
the questions other people have who are
here live and
hopefully help them get up and running
for those of you who have been enjoying
this class either on our website or on
iTunes I'm sorry I'm watching I'm
looking at the word iTunes or on YouTube
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