Where is the microsoft office button
Microsoft Office 2007: The Office Button
hello and welcome to the office button a
Microsoft Office tutorial presented by
logon to learn powered by knowledge wave
in this session we will explore the many
features of the office button in program
options dialog box possibly the most
important feature to understand in the
Microsoft Office 2007 suite is the
office button the office button replaced
the old File menu when I hover over it I
get a screen tip telling me to click
here to open save or print and to see
everything else you can do with your
document and by clicking on it we can
see some familiar features as well as
some new features this is what we'll
uncover today the features under the
office button are new open save save as
print prepare send publish close and the
word options dialog box
notice that if these features have
further options they have a right facing
arrow and the detailed options appear on
the right-hand side of the office button
let's look at these options in more
depth by clicking the new button you
will access the new document dialog box
which gives you a variety of options for
ways to create a new document open
simply opens any already saved document
on your computer or network save saves
your existing document save as from here
we can choose to save our document in
the normal word version or if we're
going to be working with people who are
using older versions of word we can save
it as a 97 to 2003 document this will
enable people with older versions of
Word to open our office 2007 document we
also have the ability to save a document
as a PDF directly from word this is
accomplished by downloading a plugin
that will run with word once installed
you can save any word document as a PDF
by hovering over the print button we can
see we have three options print quick
print and print preview by clicking
print we will get the print dialog box
where we can adjust our printer pages
numbers of copies and other features by
clicking quick print we will get one
copy of our document printed no
questions asked in print preview is just
that that is the preview of our document
before we send it to print one thing I
like to do because we do not have a
Print Preview button i right click on
this and choose to add it to my quick
access toolbar once I've done that I now
have a Print Preview button in my quick
access toolbar now let's look at our
prepare options
there are a lot of options here for
inspecting and looking at your existing
document properties is for examining the
metadata of your file inspect document
allows you to look and see if any hidden
data has been attached to your file
without your knowledge encrypting a
document allows you to add encryption
this is one you may want to be careful
of as well as restricting permission
consult your IT staff to see what the
best way is for you to protect your
documents if this is a needed feature we
can also add a digital signature
these are usually granted by a third
party and you may not have those in your
current office environment Marques final
is a glorified read-only function and
finally we have run compatibility
checker if you are going to be saving
your document for use with older
versions of Word it's good to run this
first to make sure none of the features
you're using are incompatible with other
versions of word send here we can either
email our document on to other people as
an attachment straight out of word or we
can send it as an internet fax publish
these are more advanced features if you
are publishing straight to a blog this
is a great feature you can just click
the blog button document management
server and create document workspace are
both related to Microsoft SharePoint if
your office is not using Microsoft
SharePoint you don't need to worry about
these features close clicking the close
button will close you out of your
current document word options clicking
the word options button will launch the
word options dialog box and it is here
that we can customize the way word works
once in the word options dialog box we
can see it's divided into sections the
popular section has some commonly used
features
display lets you set how the page will
display and how characters will display
proofing proofing is where you can
adjust your autocorrect options as well
as how spellcheck will work and your
grammar check save allows you to
determine what the default file type is
that you will save to as well as the
default location where your documents
will save of course at any moment you
can override these choices these are
purely the defaults the advanced option
has many many features here if there's
some way that you want a customized word
I would recommend coming here and
looking at all your options customize is
where we can customize the quick access
toolbar add-ins helps us manage any
add-in programs we may be using the
trust Center is where we can set our
security settings for the entire
application it's also where we can
determine how macros will be handled by
word Resources is where we can get
updates run Diagnostics if we're having
problems with our application and
activate our instance of Microsoft
Office we can also access Microsoft
Office online and all the features that
come with that one other feature of the
office button is the ability to see
recently opened documents
they appear on the right side in the
order in which they were opened most
recent on the top by default 17
documents will appear here if there's a
document however that you want to show
up here no matter how many you open I
can click on this pin on the right hand
side and that document will remain in my
recent documents until I remove it the
office button is just one button in the
office suite but understanding what
features are here and how to manipulate
them to get a better result in Word will
make you more productive and less
frustrated we hope this session has been
informative thank you for choosing logon
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