The difference between a job spec and a person spec is
really quite simple.
A job spec actually details the roles, the functions of
the individual that you're looking to recruit.
A person spec is what is the target candidate that you're
actually looking for that can fulfil those duties.
Commonly, employers draw up the job spec and give that to
But unfortunately, that doesn't detail anything about
what it actually is that you're looking
for in that new employee.
How you draw up a job specification is
really quite simple.
Obviously, if it's working in your team for yourself, write
down a list of the roles and responsibilities that this
individual will have.
I think it also helps to involve colleagues from
So if you're in sales, ask the marketing team what they feel
the responsibilities should be, as well, so there's some
kind of involvement from those aligned in support divisions.
Draw up each of responsibilities and bullet
point them, quite simply.
How to draw up a person spec-- again, you follow a similar
mould, where you write down all the things that you think
you're looking for in the target
candidate for your business.
Then, involve colleagues from support and aligned
departments for their input into the ideal
candidate, as well.
Once you've drawn up the list of what the requirements are
in the person's spec, then score or grade them using the
Now, this is really quite simple.
Once you've got your list, M is mandatory.
This is what the individual has to display in their CV in
order for them to attend the interview.
E is for essential.
This is what the candidate has to display at the interview
for you to employ them.
And then P is preferred--
the nice to haves.
The things that would be the icing on the cake, but aren't
Any other adjectives that you can't put in those categories,
On www.aaronwallis.co.uk, that's A-A-R-O-N
W-A-L-L-I-S.co.uk, we have this free recruitment
checklist to download.
Now, this goes through the entire recruitment process,
including how to draw up a person spec and how to draw up
a job spec.
So I hope that this short video helps to explain the
difference between a job spec and a person spec and helps
you to devise them for your business.